A total quantity does not show where parts are
Break inventory down by warehouse and storage location instead of relying on one company-wide on-hand number.
Multi-location inventory visibility
One accurate view across every warehouse and storage location.
PorterBase organizes inventory by warehouse, named shelf or bin location, and technician ownership. Teams can receive into the correct site, transfer stock with a complete ledger, and see where available quantities actually live.
For field service businesses operating a main warehouse, satellite shops, receiving areas, cages, shelves, bins, or other distributed storage.
Part lifecycle
Live operational status
Received
Main Warehouse · A-12
Ready for Pickup
Reserved for technician
Picked Up
Physical handoff confirmed
Installed
Transaction history complete
Where inventory breaks down
Replace missing context with a traceable process.
Transfers create unexplained adjustments
Record transfer-out and transfer-in activity so both the source and destination remain traceable.
Location names differ between staff members
Create a shared location system and print QR labels for the exact warehouse shelf or bin names.
How it works
A controlled path from stock to outcome.
- 1
Create each warehouse
Add recognizable warehouse names and optional address details, then choose a consistent default location strategy.
- 2
Define locations
Create shelf, bin, receiving, staging, cage, or room codes that match the physical operation.
- 3
Receive to the destination
Choose the correct warehouse and a shared location when receiving purchase-order lines.
- 4
Transfer with history
Move stock using the transfer workflow so the source decreases and the destination increases as linked events.
Operational benefits
Inventory people can trust.
PorterBase keeps warehouse, technician, purchase-order, and job activity connected so the current quantity has an explainable history.
Warehouse-level availability
See total and available quantities for each site before allocating or ordering.
Shelf-level organization
Store inventory against named locations that teams can recognize in the building.
Consistent receiving
Apply one warehouse location to all lines received in the same receiving action.
Traceable transfers
Preserve the inventory ledger when stock changes physical sites.
Frequently asked questions
Can the same location code be used in different warehouses?
Locations belong to a specific warehouse. Teams can use a consistent naming convention while each location remains scoped to its own site.
Can I see available quantity by warehouse?
Yes. PorterBase separates total, reserved, and available quantities and shows the warehouse breakdown for each part.
Does a transfer remain visible in history?
Yes. Transfers create corresponding source and destination inventory events so the movement can be reviewed later.
Make every part movement visible.
Set up your workspace, add a warehouse, and start tracking parts without a payment method.
Create your free account