Inventory totals lack context
Separate available warehouse stock from reservations, technician-held parts, installed quantities, returns, damage, and loss.
Parts lifecycle management for field service
Connect the warehouse, the office, and every technician in the field.
PorterBase tracks the operational life of a part—not just an on-hand number. Teams can see what is available, what is reserved, what a technician has collected, what was installed, and what came back.
Designed for repair and field service businesses that coordinate parts across multiple people, storage locations, and service jobs.
Part lifecycle
Live operational status
Received
Main Warehouse · A-12
Ready for Pickup
Reserved for technician
Picked Up
Physical handoff confirmed
Installed
Transaction history complete
Where inventory breaks down
Replace missing context with a traceable process.
The office cannot see the field handoff
Use Ready for Pickup and Picked Up states so the system matches the physical transfer to the technician.
Job status lives in calls and text messages
Group ordered and assigned parts by Job ID and surface the earliest stage still requiring attention.
How it works
A controlled path from stock to outcome.
- 1
Build the catalog
Create parts by part number or barcode, organize them by category and vendor, and record condition and sourcing type.
- 2
Place and receive orders
Track vendor carts, ordered quantities, shipments, backorders, partial receipts, and warehouse destinations.
- 3
Assign with purpose
Allocate available stock as general Van Stock or a Job Part, with a controlled pickup state.
- 4
Record the outcome
Install, undo an incorrect installation, return unused stock, or remove damaged and lost units using dedicated actions.
Operational benefits
Inventory people can trust.
PorterBase keeps warehouse, technician, purchase-order, and job activity connected so the current quantity has an explainable history.
One operational record
Warehouses, orders, jobs, technicians, and transaction history stay connected.
Cleaner stock counts
Every physical movement has a matching inventory action instead of an unexplained manual edit.
Faster field coordination
Technicians can review pickups and assigned job parts from a mobile-focused view.
Multi-business support
Users can switch between businesses while each workspace and its records remain separate.
Frequently asked questions
What is parts lifecycle management?
It is the tracking of a part across each operational stage: ordering, receiving, storage, assignment, pickup, installation, return, damage, or loss.
Can managers and technicians use different views?
Yes. Managers use the admin workspace, while technicians get a field-focused view of assigned parts, pickups, and jobs.
Can PorterBase manage more than one warehouse?
Yes. Stock can be separated by warehouse and by named location within each warehouse.
Make every part movement visible.
Set up your workspace, add a warehouse, and start tracking parts without a payment method.
Create your free account