Van stock is counted as warehouse stock
Assigned inventory leaves warehouse availability and appears under the technician who holds it.
Technician and service vehicle inventory
See what every technician carries—and what each part is for.
PorterBase separates warehouse availability from technician-held inventory. Assign general van stock or job-specific parts, record the physical pickup, and keep installed and returned quantities accurate.
For field service teams that stock service vehicles or regularly hand job parts from a warehouse to technicians.
Part lifecycle
Live operational status
Received
Main Warehouse · A-12
Ready for Pickup
Reserved for technician
Picked Up
Physical handoff confirmed
Installed
Transaction history complete
Where inventory breaks down
Replace missing context with a traceable process.
Reserved parts look like they were collected
Ready for Pickup remains distinct from Picked Up, matching the actual warehouse handoff.
Unused parts never return to availability
Return uninstalled quantities to their warehouse with condition and notes, preserving the assignment history.
How it works
A controlled path from stock to outcome.
- 1
Choose the assignment type
Use Van Stock for general vehicle inventory or Job Part when the allocation belongs to a specific service Job ID.
- 2
Reserve at the warehouse
Set Ready for Pickup when the selected quantity is prepared but still physically stored at the warehouse.
- 3
Confirm collection
Mark the entire reservation Picked Up at handoff so office and field views stay synchronized.
- 4
Install or return
Mark full or partial usage, undo mistakes, and return remaining units instead of manually changing stock totals.
Operational benefits
Inventory people can trust.
PorterBase keeps warehouse, technician, purchase-order, and job activity connected so the current quantity has an explainable history.
Per-technician visibility
Open a technician record to review assigned parts and stock targets.
Mobile pickup queue
Technicians see exactly which reservations are ready to collect.
Job and van stock separation
Know whether a part is general truck inventory or allocated to customer work.
Recover inactive inventory
Managers can still view what an inactive technician holds and organize its return.
Frequently asked questions
What is the difference between Van Stock and Job Part?
Van Stock is general inventory assigned to a technician. A Job Part is assigned for a specific Job ID and follows that job’s lifecycle.
Can a technician install only part of an assigned quantity?
Yes. Mark the installed quantity Used. The assignment remains Partially Used until the rest is installed or returned.
Can pickup mistakes be corrected?
Yes. If no units have been used, a Picked Up assignment can be returned to Ready for Pickup. Recorded usage can also be undone when entered incorrectly.
Make every part movement visible.
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