Job parts disappear between receiving and installation
Reserve received parts for the right technician and Job ID, then track whether they are waiting, picked up, partially used, or installed.
Inventory software for appliance repair businesses
Know where every appliance repair part is—before the next service call.
PorterBase gives appliance repair teams one place to track parts ordered for jobs, shelf stock, technician van inventory, pickups, installations, and returns. Every movement stays connected to the part, job, warehouse, and technician responsible for it.
Built for appliance repair owners, parts managers, dispatch teams, and field technicians who need accurate stock without a full enterprise ERP.
Part lifecycle
Live operational status
Received
Main Warehouse · A-12
Ready for Pickup
Reserved for technician
Picked Up
Physical handoff confirmed
Installed
Transaction history complete
Where inventory breaks down
Replace missing context with a traceable process.
Van stock is invisible to the office
See which technician holds each part and separate general van stock from inventory allocated to a specific repair job.
Returns and damaged parts distort on-hand counts
Record warehouse returns, supplier returns, damaged units, and losses as distinct inventory events instead of editing totals.
How it works
A controlled path from stock to outcome.
- 1
Order for the job
Create a purchase order, add the required part, and attach the service Job ID and intended technician.
- 2
Receive accurately
Record partial or complete receipts, warehouse location, unit cost, and whether the part goes to stock or directly to a technician.
- 3
Control the handoff
Keep the part Ready for Pickup until the technician physically collects it, then mark the reservation Picked Up.
- 4
Close the loop
Mark installed quantities Used, return unused units to the warehouse, or record damage and loss with a complete transaction history.
Operational benefits
Inventory people can trust.
PorterBase keeps warehouse, technician, purchase-order, and job activity connected so the current quantity has an explainable history.
Fewer repeat orders
Search existing warehouse and technician inventory before buying another part.
Clear job readiness
See the earliest unfinished part stage for each job, from Ordered through Installed.
Accountable inventory
Review who moved a part, where it went, and what happened next.
Field-friendly workflow
Technicians get a focused mobile view for pickups, assigned parts, and jobs.
Frequently asked questions
Can PorterBase track parts ordered for a specific appliance repair job?
Yes. Add a Job ID to a purchase-order line or assign available stock as a Job Part. PorterBase follows that part through receiving, technician pickup, and installation.
Can I see parts stored in technician vehicles?
Yes. Technician inventory is tracked separately from warehouse stock, including general Van Stock and parts reserved for a specific job.
Does it support partial receipts and partial installations?
Yes. A purchase order can be Partially Received, and a multi-unit technician assignment can be Partially Used until every assigned unit is installed or returned.
Make every part movement visible.
Set up your workspace, add a warehouse, and start tracking parts without a payment method.
Create your free account